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How and where to file 1098, 1099 and 1096 forms with the IRS

Upcoming tax deadlines for 
W-2, 1098 and 1099 Formsz

Health
Last updated:
October 21, 2025

W-2 Forms

(Wages & Taxes Withheld)

Mon, Feb 02, 2026

Employee Copy Deadline

Mon, Feb 02, 2026

SSA Filing Deadline (Paper & eFiling)

1098 and 1098-T

(Mortgage Interest & Tuition)

Mon, Feb 02, 2026

Employee Copy Deadline

Mon, Mar 02, 2026

IRS Paper Filing Deadline

Tue, Mar 31, 2026

IRS eFiling Deadline

1099-NEC

(Non-employee Compensation)

Mon, Feb 02, 2026

Recipient Copy Deadline

Mon, Feb 02, 2026

IRS Filing Deadline (Paper & eFiling)

1099-MISC

(Miscellaneous Income)

Mon, Feb 02, 2026

Recipient Copy Deadline

Mon, Feb 02, 2026

IRS Paper Filing Deadline

Tue, Mar 31, 2026

IRS eFiling Deadline

Other Common 1099 Forms

Form
Recipient Deadline
Paper Filing
eFiling
1099-INT (Interest Income)

Feb 2, 2026

Mar 2, 2026

Mar 31, 2026

1099-DIV (Dividend Income)

Feb 2, 2026

Mar 2, 2026

Mar 31, 2026

1099-R (Dividend Income)

Feb 2, 2026

Mar 2, 2026

Mar 31, 2026

1099-S (Real Estate Proceeds)

Feb 2, 2026

Mar 2, 2026

Mar 31, 2026

Weekend & Holiday Adjustments

If a deadline falls on a Saturday, Sunday, or federal holiday, it moves to the next business day.

Weekends affecting deadlines:

Jan 31 falls on a weekend.

Feb 2 is the subsequent filing deadline.

Feb 28 falls on a weekend.

Mar 2 is the subsequent filing deadline.

Federal holidays affecting deadlines:

New Year’s Day: 
Thursday, 

Jan 1, 2026

Martin Luther King 
Jr. Day:

Thursday, Jan 19, 2026

Presidents’ Day: 
Monday, 
Feb 16, 2026

How and where to file 1098, 1099 and 1096 forms with the IRS

Health
Last updated:
October 21, 2025

At Adams Tax Services, we know that filing multiple forms is a difficult task, so we’re here to help with a brief guide. Filing these forms is a specific, step-by-step process, so here’s everything you need to know to file by paper to the IRS.

First, make sure you know your quantity.

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(As an authorized eFile provider, Tax Forms Helper can still help you fill, prepare and eFile your forms directly to the IRS, SSA, and many states).

Form 1096 is the Annual Summary and Transmittal of U.S. Information Returns. 
You must submit one of these summary transmittals with Copy A forms for each of the following: 1097, 1098, 1099, 3921, 3922, 5498, and W-2G to the IRS. Instructions for completing Form 1096 are listed on the form. The IRS asks that your 1096 and Copy A forms follow these 11 instructions, designed to accelerate their automation processes. If your forms fail to meet any of these requirements, the resulting slowdowns may prove costly: Information Return Penalties.


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Where to File

File your red ink Copy A 
of Form W-2 with a Form W-3 to the following address:

Social Security Administration Direct Operations CenterWilkes-Barre, PA 18769-0001 
(for Certified Mail Use ZIP code 18769-0002)

File your W-2c (correction forms) and W-3c at the following address:

Social Security Administration Direct Operations CenterP.O. Box 3333 Wilkes-Barre, PA 18767-3333.

Lower eFile Limit

Reduce the 250-return threshold enacted in prior regulations to generally require electronic filing by filers of 10 or more returns in a calendar year. The final regulations also create several new regulations to require e-filing of certain returns and other documents not previously required to be e-filed.

Count All Returns

Require filers to aggregate almost all information return types covered by the regulation to determine whether a filer meets the 10-return threshold and is required to e-file their information returns. Earlier regulations applied the 250-return threshold separately to each type of information return covered by the regulations.

More Businesses Must eFIle

Eliminate the e-filing exception for income tax returns of corporations that report total assets under $10 million at the end of their taxable year, and require partnerships with more than 100 partners to e-file information returns, and they require partnerships required to file at least 10 returns of any type during the calendar year to e-file their partnership return.

Efficient andReliable

Corrections must be filed the same way the original was submitted. If you eFile the original then you must eFile the correction. If you mailed in the original then you must mail in the correction.

Do not cut or separate Copies A of the forms that are printed two or three to a sheet, except for Form W-2G. Generally, Forms 1097, 1098, 1099, 3921, 3922, and 5498 are printed two or three to an 8" x 11"sheet. Form 1096 is printed one to an 8" x 11" sheet.

These forms must be submitted to the IRS on the 8" x 11" sheet. If at least one form on the page is completed, you must submit the entire page. Forms W-2G are an exception and may be separated and submitted as single forms. Send your forms to the IRS in a flat mailing (not folded).

Do not staple, tear, or tape any of these forms. It will interfere with the IRS’s ability to scan the documents.

Pinfeed holes on the form are not acceptable. Pinfeed strips outside the 8" x 11" area must be removed before submission without tearing or ripping the form. Substitute forms prepared on continuous feed or strip form paper must be burst and stripped to conform to the size specified for a single sheet (8" x 11") before they are filed with the IRS.

Do not use a form to report information that is not properly reportable on that form. If you are unsure of where to report the data, call the information reporting customer service site at 1-866-455-7438 (toll free).

Do not submit anything other than red ink copies to the IRS.

Use the official forms or substitute forms that meet the specifications in Pub. 1179. If you submit substitute forms that do not meet the current specifications and that are not scannable, you may be subject to a penalty for each return for improper format. All of Adam’s tax forms meet the proper requirements, so use us as a resource.

Do not use dollar signs ($) (they are pre-printed on the forms), ampersands (&), asterisks (*), commas (,), or other special characters in money amount boxes.

Do not use apostrophes (’), asterisks (*), or other special characters on the payee name line.

No photocopies of any form are acceptable.

Do not print plain ink copies of your W-2 copy A or W-3 form. If a box doesn't apply to you, leave it empty.

Do not add "0".

Do not omit the decimal point and cents from entries.

Do not mistakenly check the “Retirement plan” checkbox in box 13. See page 22 of this IRS PDF for Retirement plan details.

Do not misformat the employee’s name in box e. Enter the employee’s first name and middle initial in the first box; his or her surname in the second box; and his or her suffix (such as “Jr.”) in the third box (optional).

Do not enter the incorrect employer identification number (EIN) or the employee’s SSN for the EIN.

Do not cut, fold or staple Copy A paper forms mailed to SSA.

Do not mail any copy other than Copy A of Form W2 to the SSA.

Correct Type 1 errors

File the correct form with the correct amount, code, checkbox, name or address, and check the “CORRECTED” box. This overwrites what you originally filed with the IRS under that person or company’s name and TIN. Send the corrected form to the recipient and prepare the red Copy A to send to the IRS with the Form 1096 transmittal if you’re paper filing. If you also had the wrong recipient/payee name or TIN do a Type 2 correction instead.

Correct Type 2 errors

For Type 2 errors, either the recipient/payee name and/or the TIN are wrong or you used the wrong form (like a 1099-MISC instead of a 1099-NEC). Action: This is a two-step process. First, you must zero out what you filed with the IRS under the wrong name/TIN and then file the new form.

Step 1

File a form with the CORRECTED box checked and the exact same payer and recipient information as on the incorrect form, but with all the amounts 
as zeros. This will remove the originally filed form from the IRS records.

Step 2

File a new Form 1099 with the right information as an originally filed form (not a corrected form).

Correct Type 3 errors

Incorrect Payer Name, Payer TIN, or both Action: Write a letter to the IRS.
If you filed with the wrong payer name (yours or your client’s name/company name) or the wrong payer taxpayer identification number (TIN), you don’t need to send in a corrected form.

Instead, you should write a letter containing the following information:
Name and address of the payer
Type of error (including the incorrect payer name/TIN that was reported)
Tax year Payer TIN Transmitter Control Code (if you eFiled),
Type of return, Number of payees, Filing method (paper or eFiling)

If you’re filing 10 or more information returns, STOP!

You have exceeded the IRS paper filing threshold and are required to file electronically.

Again, while filing these (and other forms) can feel overwhelming, Adams Tax is here to help. From tax tips to step-by-step guides about filing, we’re here for you, and we hope you find this article helpful. Because taxes shouldn’t be taxing.

Learn More

Again, while filing these (and other forms) can feel overwhelming, Adams Tax is here to help. From tax tips to step-by-step guides about filing, we’re here for you, and we hope you find this article helpful. Because taxes shouldn’t be taxing.

Detailed InformationIRS Regulations

Again, while filing these (and other forms) can feel overwhelming, Adams Tax is here to help. From tax tips to step-by-step guides about filing, we’re here for you, and we hope you find this article helpful. Because taxes shouldn’t be taxing.

Detailed InformationAdams Tax forms Helper

Know when to file

You have exceeded the IRS paper filing threshold and are required to file electronically.

IRS Filing Deadlines

Know where to file

Send all information returns filed on paper to the following:

If your legal residence or principal place of business or principal office or agency is outside the United States, file with the Internal Revenue Service, Austin Submission Processing Center, P.O. Box 149213, Austin, TX 78714.

State and local tax departments: Contact the applicable state and local tax department for reporting requirements and where to file.

IRS Filing Deadlines

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